How to automatically sync local files/folders to Google Drive ?


👤 Diwas Poudel    🕒 Nov 6 2021    📁 Fix    📜 0 comment

Google Drive is one of Google's popular cloud-based storage services, offering 15GB of free space for users to store their documents, photos, and other files, which are stored on Google's servers.

You are irritated by the process of copying files from your local PC to Google Drive in order to backup your local files. And for editing, you go to the same Google Drive, download it to your computer, make changes, and then upload it back to Google Drive. The user is irritated by this process. So, in this article, I'll solve your problem by syncing the local folder to your Google Drive. So, without further ado, let's get started.

The method I'm going to describe is based on two-way sync, which means that if you make changes to folders and files in Google Drive, those changes will be automatically replicated in your local directory. The most recent version of the changes you have made in the local folder will be synced back to your computer in the Google Drive folder.

In this article, I will be explaining sync between local folder to google drive using Google Drive Desktop Apps

Google Drive Desktop Apps is a desktop application provided by Google that allows you to seamlessly sync the content of a local folder to Google Drive and vice versa. Google Drive Desktop Application combines two applications, Backup and Sync and Drive for Desktop (formerly Drive File Stream). The Google Drive Desktop App is available for Windows, macOS, and mobile devices. To fully utilize Google Drive, it is best to use both the Google Drive Desktop Apps and the Google Drive Web Apps.

Why sync local folders to Google Drive?

  • Can use shared files
  • Can access your google drive contents on your computer quickly.
  • Easily search the google drive content on your computer.
  • Easy to organize your files on your computer and will auto-sync on the web.
  • Can open files easily with windows applications like MSWord, Ms. Excel, Photoshop, etc.
  • Files are available offline and are cached and you connect to the internet that will sync back to google cloud.
  • Photographs (including screenshots and RAW photos) can easily be backed up to Google Photos using Google Drive Desktop.
  • Can share the same Id and share the same file seamlessly by multiple users.
Because the Drive files and folders are stored in Google Cloud Storage, Google Drive for Desktop does not take up space. However, enabling the Available offline features for Google Docs, Sheets, and Slides will use local computer storage.

System Requirement

  • Windows Environment: Windows 10 and above. Not available for Windows Server version.
  • macOS Environment: OS X 10.11 El Capitan and above.

When using Google Drive for Desktop is not a better choice?

  • If you use Google Drive for desktop and activate offline mode in google drive and your disk space is low.
  • If you have few bandwidths available and it may take a bit of internet bandwidth for downloading google drive content to the local computer. Also, google drive automatically keeps syncing with the local drive and your internet bandwidth will get used. However, you can set the bandwidth limit to the google desktop application as well. Also if the drive is consuming too much internet connection then you can use the pause sync feature(explain below)
If you don't have enough Google Storage then sync may not work so for this free up space or get more storage from google drive.

What Google Drive for Desktop can Do?

Google Drive for desktop formerly known as Drive File Stream can do the following things:

  • Can use files in My Drive
  • Can use shared files
  • Can only Sync particular files in My Drive
  • Can Only Sync Selected Folders in My Drive
  • Can Use native apps such as Microsoft Office and Photoshop
  • Compatible with Microsoft Outlook and Meeting Scheduling
  • Can Synchronize other folders, such as Documents or Desktop.
  • A personal Google Account is sufficient; no business or college account is required.
  • Can use at work or school in collaboration
  • Can Add images and videos to Google Photos

Procedure for Sync Local Files with Google Drive:

1 . First install google drive desktop apps from here.

download-drive-link
fig. Click on "Download Drive for Desktop" to start download

This will create a new Google Drive in Windows Explorer. All of your google drive files will reside here.

google drive desktop drive
fig. google drive desktop drive

2. Double click on Google Drive from Windows Explorer, you will get the My Drive folder. Double click on the My Drive folder.

https://i.ibb.co/DkM5xR5/mydrive.jpg
fig. My Drive

 

This will show you all the files and folders present in google drive as shown below.

Now go to your google drive web, you will find the same content as above.

3 Now, let's add an image in local google drive. Here, I have added an image file with the name ourtechroom.jiff file.

ourtechroomjfif-googledrivedesktop

Found the same file in google drive web as shown below.

added-content-update-in-google-drive-web

If you want to use Google Sync for an organization 

Problem and Solution to Google Drive for Desktop

Sometimes syncing between google drive and the local drive does not work. sometimes shows "Unknown error occurred".Also, sometimes Drive for desktop stops or quite suddenly. Also shows "Sync Complete", but 20 or so files weren't synced"

So here are some troubleshooting to common problems with sync.

  • Check your internet connection
  • Drive can be full. Delete unnecessary files from google drive.
  • Restart Drive for desktop and computer.
  • Temporarily pause the sync and resume it.
  • Resign in your google account.
  • Sometimes Firewall and antivirus block Google drive. So in firewall and Antivirus allow google drive to allow
    sync.
  • Reinstall "Drive for Desktop"

Find Error List occur in Google Drive Desktop

1) Under Notification Area at the right side of the taskbar Right-click on the Google Drive icon.

etting-notification-google-desktop-sync

2) Go to Settings and select "Error List".

error-list-google-drive-for-desktop-setting

If any error is present then will get the list here otherwise it will show Looks Good message as shown below.

no-error-in-google-drive-for-desktop

How to Pause Sync Drive for Desktop to Google Drive Cloud Storage?

1) Under Notification Area at the right side of the taskbar Right-click on the Google Drive icon.

2) Go to Settings and select "Pause Syncing"

Now syncing gets paused and now downloads/uploads are stopped from google drive to drive to the desktop and vice versa will stop.

How to resume sync Pause between Google Drive Storage to Drive for desktop?

1) Under Notification Area at the right side of the taskbar Right-click on the Google Drive icon.

2) Go to Settings and select "Resume Syncing".

Method 2: Syncing Google Drive to Local Computer using Google Drive for Team

Using Google Drive for Team: This is paid one and has numerous advantage features that google drive for desktop does not provide.

Method 3: Syncing Google Drive to Local Computer using Third-party Tools

There are many third-party tools for auto syncing google drive files to the local computers. Kernel G Suite Backup tool, Insync tool, Syncdocs, Cloud HQ: Sync Google Drive,odrive, GoodSync, etc.

Using Insync for syncing google drive to Local Computer

Insync is paid tool for syncing google drive, Onedrive, Dropbox to local computers folders and files. It is available for Windows, Mac, and Linux. It supports both desktop and server environments. So, you can sync contains(folders and files) present on desktop as well as a server with google drive.

It has 30 days money-back guarantee as well. It can try with a 14-day free trial. For more info: click here.

It has two types of plans for Desktop Environment

Type Sub Type Pricing
Personal Solo (For Individuals)
  • $29.99 per month per account (nontransferable)
  • 2 way and 1-way sync 
  • Unlimited Machine
Personal Personal (For Home and School Use)
  • $39.99 per month , unlimited account
  • 2 way and 1-way sync 
  • Unlimited Machine
Personal Developer ( For Freelance and Consultant)
  • $59.99 per month, unlimited account
  • 2 way and 1-way sync 
  • Unlimited Machine
  • Sync a network drive directly to your cloud storage
Business Company (Any Size)
  • 1 work account (transferrable)
     
  • Unlimited machines
  • 2-way & 1-way syncing
  • Unlimited support
  • Includes syncing external drives
  • Sync a network drive directly to your cloud storage
  • many more.

Using CBackup for syncing google drive to Local Computer

CBackup is also a third-party tool for syncing google drive to a local computer.  For more info: click here.CBackup is available on the web as well desktop platforms.

cbackup

FAQ:

Is Backup & Sync Google Product and Google Drive for Desktop are same?

Ans: No, it does not. Backup & Sync is a separate product from Google Drive for Desktop.

Backup & Sync synchronizes and stores Locally store content on your computer whereas Google Drive for Desktop streams all files and folders from the cloud. Drive File Stream is now called Google Drive for desktop. Google Drive for Desktop is the unification of Backup & Sync and Drive File Stream.

Backup & Sync synchronizes and stores Locally store content on your computer whereas Google Drive for Desktop streams all files and folders from the cloud. Drive File Stream is now called Google Drive for desktop. Google Drive for Desktop is the unification of Backup & Sync and Drive File Stream.

Backup and Sync were not able to use files in shared drives, cannot sync individual files in My Drive, you can't see who's editing, there's no integration with Microsoft Outlook, etc. However, Google Drive for Desktop supports all features.